Document Management

From paper to data: total 24/7 control and access to all your information

Data identification and availability, instantly and at any time, is essential for the modern business. Yet for many the constant flow of existing, anticipated and even unsolicited information is increasingly difficult to manage.

Although the 'paperless office' is still some way off, the technological basis for an exceptionally well-managed electronic document management system is now within easy reach.

ISC offers a suite of Document Management solutions which, by enabling you to digitise paper documents and merge them with your electronic records, will help dramatically reduce your staff costs, save office space, speed your office processes and create better working conditions within your organisation.

ISC Document Management solutions are based on Invu technology. Documents both archived and current - invoices, purchase orders, etc - can be scanned and securely stored in a central Invu electronic repository. With their every move closely tracked by an uneditable audit trail and no need to keep the paper originals, you save substantially in office space, retrieval time and administration costs.

Key Benefits

• Reduction or total removal of physical filing cabinets
• Elimination of routine filing tasks
• Major savings in office space
• Faster access to information
• Multi-application document interface (inc MS Office)
• Integration of all paper & electronic documents
• 'Human error' negligible - no more lost documents
• Faster processing of incoming invoices, orders, etc
• Better handling of customer queries
• Efficient management of office processes
• Full audit of who did what & when
• More efficient legal & contractual compliance

ISC Document Management: main solution components:

S600
S600 is a complete document management system. Paper documents can be scanned and existing electronic documents easily imported, with all items stored, controlled and accessed by any designated personnel from any location.

S650
S650 adds an intelligent document workflow solution to S600. Documents can be automatically routed around your organisation for task approvals, significantly increasing your overall efficiency by effectively automating your business processes.

CodeFree Integration
An invaluable tool which creates a flexible and seamless link into existing business applications, freeing you of internal development or programming. CodeFree helps you perform document searches directly through any Windows-based program, allowing quick, hassle-free document retrieval. With the additional Advanced CodeFree, you can automate indexing processes by taking data from both Windows and emulated programs, saving time while increasing accuracy and application consistency.

Automatic Indexing Engine
This utilises intelligent document processing technologies to capture up to five key fields from a document at point of scanning, then automatically indexing it with the fields for later retrieval.

i600
Allows users to access existing S600 or S650 databases in search-retrieve-view mode only, without facility to add, edit or scan. This is ideal for customers, contractors or internal staff who need only to view files without input.

Link Manager
This allows information to be read from an XML-based file format and map structurally the location of indexing data for passing into the Invu system, along with the physical file. The module can be set to load manually or automatically and can be incorporated into a daily automated archiving routine if required.

Netscan
Enables the import of documents from network locations, using existing scanning devices, for standard or bulk indexing and workflow initiation. This can be configured to poll multiple network locations within a specified period and move the files into pre-configured system areas, including user intrays.

Research Service via MS Office
Using the familiar Office interface, this enables you to search, display and send stored document links to other accredited Research Service users. Since all files are audited as they are accessed security is tight, while traffic is reduced and authorised access to your data is simplified.